Step 4. preparing your internship
Step 4. Preparing your internship
In this step:
Deadline: at the latest Friday 28 June 2024 OR 14 days before travelling if you travel before the summer break
In this step:
- You request leave for the internship period from school if necessary
- You make arrangement for travel tickets, insurances, paper work, accommodation, health matters, et cetera
- You read more about your internship place and make any necessary further arrangements with your organisation
- Individual help with preparing your internship on request (ask this well in advance of your TTO coordinator)
Deadline: at the latest Friday 28 June 2024 OR 14 days before travelling if you travel before the summer break
Arrangements
You have found your internship, and therefore you have already taken one of the biggest steps. Now it is time to make arrangements for your internship. Think of:
Requesting leave
If your internship will be taking place during a regular school week, it is important to request leave from school as soon as possible. You do this with your department leader, Hester Neppelenbroek. Be aware of the following:
Travelling
If you are travelling abroad, book your trip early! Flights and trains will be cheaper.
Stay
It would of course be great if you could stay with your internship supervisor or someone they know. Or maybe you can stay with family or friends/ acquaintances in the neighbourhood, or they know someone you can stay with. Maybe you are doing your internship at your holiday address and stay there. If all else fails, your internship supervisor might be able to provide advice about accommodations in the area. It is usually possible to book a hostel, B&B or other kind of accommodation, but only if your parents agree with this. In all cases, look up in advance how you would be travelling from your accommodation to your internship place.
Insurance
The school cannot arrange for travel insurance as you are travelling individually and not with school. Therefore, discuss with your parents if you already have a travel insurance, or if you have to arrange for one.
Most organisations offer some form of internship insurance. Ask you internship supervisor about this before the start of your internship. If you are doing your internship in the United States, take into account that claims are relatively high there. Does your insurance cover those costs? Sometimes, depending on the nature of your internship, it is not possible to organise an internship insurance.
Check if your health care insurance is covered in Europe or even globally. It usually depends on the nature of your internship whether or not you need an additional insurance. Discuss this well in time with your internship supervisor as well as your parents. For students traveling abroad, the school can book an individual insurance with Lippmann insurances. If this is necessary, your parents can request this through Mr Henk Verbruggen ([email protected]). In the e-mail, note which dates you will be travelling, your date of birth and your name as indicated in your passport. At http://www.ips-lippmann.nl you can check the conditions of the 'IPS stage reisverzekering buitenland'.
Papers
If you are doing your internship abroad, check well in advance what kind of papers you need. You will definitely need a valid ID (check if an ID card is enough, or if you need a passport, even if you travel within Europe). Also, check if you need any vaccinations. For many countries you will need a permission letter from your parents when traveling if you are underaged, especially when you are not yet 16, stating you are allowed to travel by yourself. Are your travelling to the US? You will need to complete an ESTA form, a digital travelling permission, which you can find here. Make sure to arrange all of these papers well in advance, which will save you a lot of last minute stress.
Health care
Check which vaccinations you need for the country you are travelling to. You can often find this information on the website of the GGD. Also check if there are still any active Covid regulations, and whether or not you will need a face mask.
Other
Before leaving, do not forget to check with your bank whether you can use your bank card worldwide, and if not, arrange for one. Make sure there is enough money in your account, and always ensure you have an alternative means of payment (e.g. a credit card or cash). Make sure to have emergency numbers (for example for blocking your bank card, local emergency numbers, but also simply your parents' numbers) in your phone, and that you also have them on paper. Read up on the place you are visiting; especially check if there are any risks or dangers you should be aware of.
Internship placement
It is also smart to contact your organisation just before leaving. Have they not forgotten you are coming? When and where should you be on your first day? Are there any other arrangements you still have to make? If you haven't yet, also read up on the company. It is good to show when you arrive that you already know something about this company, and it will also help you navigate your internship.
Travel form
To complete this step, fill out the travel form you can find in Magister or at the bottom of this page. This form informs us as a school where you are when. The form should be signed by your parents, so that we know that your parents are aware of your plans and agree with them. You can deliver the form in the Magister Opdrachtenbox or on paper in room 012. Do this at the latest 14 days before you travel, and no later than the final day of test week 2 if you travel over summer.
You have found your internship, and therefore you have already taken one of the biggest steps. Now it is time to make arrangements for your internship. Think of:
- Requesting leave from school
- For an internship abroad and sometimes also within the Netherlands: booking (flight)tickets, insurance, paper work, health and other matters
- Learning more about your internship placement and making any additional arrangements with your organisation
Requesting leave
If your internship will be taking place during a regular school week, it is important to request leave from school as soon as possible. You do this with your department leader, Hester Neppelenbroek. Be aware of the following:
- You cannot request leave during school exams or mandatory school activities.
- You can do an internship for more than the 40 hour period, but this will have to be connected to holidays, as you will not receive more than 5 days leave from school
- You have to request leave at the latest two weeks in advance through the green note, a version of the pink note you use to ask for leave for career orientation. Find the note outside room 012.
- You can spread out your internship over a longer period, especially when you do it in the Netherlands (for example three days in week, and two days at a later stage, or one day a week for five weeks in a row, although in that case it may not be very handy to choose the same day every week as you may miss a lot of one subject).
Travelling
If you are travelling abroad, book your trip early! Flights and trains will be cheaper.
Stay
It would of course be great if you could stay with your internship supervisor or someone they know. Or maybe you can stay with family or friends/ acquaintances in the neighbourhood, or they know someone you can stay with. Maybe you are doing your internship at your holiday address and stay there. If all else fails, your internship supervisor might be able to provide advice about accommodations in the area. It is usually possible to book a hostel, B&B or other kind of accommodation, but only if your parents agree with this. In all cases, look up in advance how you would be travelling from your accommodation to your internship place.
Insurance
The school cannot arrange for travel insurance as you are travelling individually and not with school. Therefore, discuss with your parents if you already have a travel insurance, or if you have to arrange for one.
Most organisations offer some form of internship insurance. Ask you internship supervisor about this before the start of your internship. If you are doing your internship in the United States, take into account that claims are relatively high there. Does your insurance cover those costs? Sometimes, depending on the nature of your internship, it is not possible to organise an internship insurance.
Check if your health care insurance is covered in Europe or even globally. It usually depends on the nature of your internship whether or not you need an additional insurance. Discuss this well in time with your internship supervisor as well as your parents. For students traveling abroad, the school can book an individual insurance with Lippmann insurances. If this is necessary, your parents can request this through Mr Henk Verbruggen ([email protected]). In the e-mail, note which dates you will be travelling, your date of birth and your name as indicated in your passport. At http://www.ips-lippmann.nl you can check the conditions of the 'IPS stage reisverzekering buitenland'.
Papers
If you are doing your internship abroad, check well in advance what kind of papers you need. You will definitely need a valid ID (check if an ID card is enough, or if you need a passport, even if you travel within Europe). Also, check if you need any vaccinations. For many countries you will need a permission letter from your parents when traveling if you are underaged, especially when you are not yet 16, stating you are allowed to travel by yourself. Are your travelling to the US? You will need to complete an ESTA form, a digital travelling permission, which you can find here. Make sure to arrange all of these papers well in advance, which will save you a lot of last minute stress.
Health care
Check which vaccinations you need for the country you are travelling to. You can often find this information on the website of the GGD. Also check if there are still any active Covid regulations, and whether or not you will need a face mask.
Other
Before leaving, do not forget to check with your bank whether you can use your bank card worldwide, and if not, arrange for one. Make sure there is enough money in your account, and always ensure you have an alternative means of payment (e.g. a credit card or cash). Make sure to have emergency numbers (for example for blocking your bank card, local emergency numbers, but also simply your parents' numbers) in your phone, and that you also have them on paper. Read up on the place you are visiting; especially check if there are any risks or dangers you should be aware of.
Internship placement
It is also smart to contact your organisation just before leaving. Have they not forgotten you are coming? When and where should you be on your first day? Are there any other arrangements you still have to make? If you haven't yet, also read up on the company. It is good to show when you arrive that you already know something about this company, and it will also help you navigate your internship.
Travel form
To complete this step, fill out the travel form you can find in Magister or at the bottom of this page. This form informs us as a school where you are when. The form should be signed by your parents, so that we know that your parents are aware of your plans and agree with them. You can deliver the form in the Magister Opdrachtenbox or on paper in room 012. Do this at the latest 14 days before you travel, and no later than the final day of test week 2 if you travel over summer.
Form C. Travel Form | |
File Size: | 103 kb |
File Type: |